Everything you need to know about the digital delivery note

Primer plano las manos apuntando a la tableta - ventajas del albarán digital foto

Document management is one of the activities within the logistics sector that requires a lot of circulation and agility in the preparation and presentation of paperwork. For this reason, as the demand in the transport of goods grows, it is already a necessity to digitize the processes and start applying the digital delivery note.

To better understand what a digital packing slip is, how it differs from a paper packing slip and what benefits it offers, read on to learn more.

What is a digital delivery note?

A delivery note is a document with detailed information about the products delivered that serves as documentary proof of delivery. It is the selling company that generates the document and keeps a copy for the customer or the receiving company to receive the original and check that everything is in order. 

What is the difference between a paper packing slip and a digital delivery note?

Traditionally, these documents were generated with office software, printed and delivered on paper to the customer, while the salesperson kept a copy.

In contrast, the digital delivery note is generated with various types of programs, for example, with a module within a logistics software. In addition to that they are signed with an electronic device such as a smartphone so that the delivery is confirmed and all data is well checked.

What are the advantages of the digital delivery note?

Faster and easier access to information

When important documents such as delivery notes are printed and photocopied, copies are often limited for the number of staff who have to file and manage them. This leads to the situation of spending a lot of time searching for the papers when they need to be rechecked.

En cambio, con un albarán digital, todo el personal autorizado tendrá acceso a todos los albaranes desde los dispositivos que trabajen y podrán monitorizar cuándo son firmadas y confirmadas las entregas. Además de que los documentos se pueden gestionar directamente con un software específico, como con un TMS.

Reduction of errors and avoidance of losses and damages

Paper documents are more prone to errors, since the process of generating them is more manual. Moreover, another major disadvantage of physical documents is that they can be lost or damaged, which causes a lot of problems in document management.

For this reason, with a module in the software that creates and sends digital delivery notes, it is more difficult to make mistakes because its management is more automated. In addition, there is no longer the fear of losing the delivery notes once they are inside the company's ERP.

Concepto de firma digital ilustración vectorial de dibujos animados. Aprobado - ventajas del albarán digital vector

Read more

3 questions most frequently asked by customers about the supply chain

Gente de negocios usando una tablet digital. Preguntas frecuentes sobre los modulos logisticos

More and more companies are betting on the digitization of their logistics processes in order to optimize costs, obtain visibility of the movement of goods, improve communication between staff, among others. The different logistics solutions on the market can focus on a single function or can come with several modules.

However, there are a number of questions that customers interested in Hedyla software often ask about lesser-known integrated modules that complement more complete solutions such as a TMS or route optimizer. What in particular do these modules consist of and how are they helpful?

If you want to learn more about the logistics software modules less known by the market, read on.

Digital Twin

As its name suggests, the Digital Twin is a physical representation of any object or process to be replicated. In this case, it is used to create simulations of delivery routes, either in route optimizer or in the TMS.

In order to create the digital twin, it is necessary to collect data from the company's historical routes. It is useful to contrast them with the optimized routes based on the applied operational and business constraints. In this way, you can see the changes that will be applied to the new delivery routes and the time and resources that will be required to implement them.

The scenario simulator is also used for consulting projects for scenario analysis. In this way, changes in the supply chain and production lines can be better evaluated, such as analyzing the location of new logistics centers, among others. Its main function is to make better decisions based on productivity, efficiency and costs.

Ilustración vectorial del concepto de asociación. Preguntas frercuentes sobre los modulos logisticos.

Read more