Document management is one of the activities within the logistics sector that requires a lot of circulation and agility in the preparation and presentation of paperwork. For this reason, as the demand in the transport of goods grows, it is already a necessity to digitize the processes and start applying the digital delivery note.
To better understand what a digital packing slip is, how it differs from a paper packing slip and what benefits it offers, read on to learn more.
What is a digital delivery note?
A delivery note is a document with detailed information about the products delivered that serves as documentary proof of delivery. It is the selling company that generates the document and keeps a copy for the customer or the receiving company to receive the original and check that everything is in order.
What is the difference between a paper packing slip and a digital delivery note?
Traditionally, these documents were generated with office software, printed and delivered on paper to the customer, while the salesperson kept a copy.
In contrast, the digital delivery note is generated with various types of programs, for example, with a module within a logistics software. In addition to that they are signed with an electronic device such as a smartphone so that the delivery is confirmed and all data is well checked.
What are the advantages of the digital delivery note?
Faster and easier access to information
When important documents such as delivery notes are printed and photocopied, copies are often limited for the number of staff who have to file and manage them. This leads to the situation of spending a lot of time searching for the papers when they need to be rechecked.
En cambio, con un albarán digital, todo el personal autorizado tendrá acceso a todos los albaranes desde los dispositivos que trabajen y podrán monitorizar cuándo son firmadas y confirmadas las entregas. Además de que los documentos se pueden gestionar directamente con un software específico, como con un TMS.
Reduction of errors and avoidance of losses and damages
Paper documents are more prone to errors, since the process of generating them is more manual. Moreover, another major disadvantage of physical documents is that they can be lost or damaged, which causes a lot of problems in document management.
For this reason, with a module in the software that creates and sends digital delivery notes, it is more difficult to make mistakes because its management is more automated. In addition, there is no longer the fear of losing the delivery notes once they are inside the company's ERP.
SEO & Inbound Marketing
Video Game Design and Production graduate currently training in Digital Marketing with a focus on SEO and Inbound Marketing.
Creating articles of value and supporting communication to the technology sector.